For vr arcades
VR Arcade Management Software
VR arcade software for pod bookings, per-minute session billing and group bills, so a party of six pays once and splits it their way.
playdesk for vr arcades
Keep every VR pod booked and billed
VR sessions are short and they overrun. A 30-minute slot turns into 38 because someone needed help with a headset strap. playdesk times each pod and bills the minutes actually used, and staff can pause a session while they sort out a controller.
Most VR customers come in groups, often for a birthday. Book the pods together, add drinks or a party combo from the POS, and put it all on one bill. Then split it however the parents want to pay.
Live sessions
3 activeCustomers book online and only see pods that are actually free.
Before & after
What changes when you switch
The usual headaches at vr arcades, and how playdesk deals with each one.
Old way
Pod bookings taken by phone, with no live view of which pods are free.
With playdesk
Customers book online and only see pods that are actually free.
Old way
Sessions timed on a phone, and overruns never charged.
With playdesk
Every pod bills by the minute, with pause and resume for headset problems.
Old way
Guessing which pods and experiences earn their keep.
With playdesk
Reports show revenue and occupancy for each pod.
Old way
A group's pods billed one by one, so checkout takes forever.
With playdesk
A group's pods go on one bill, split however they pay.
What you get
What vr arcades use most
Booking Management
Take bookings at the front desk and from customers with an account. Availability takes in your opening hours, your slot rules, other bookings and whatever is being played right now.
Point of Sale
Sell food, drinks and accessories against a running table, court or PC. Each order is linked to the right space, and can be linked to the right player too.
Session Management
The timer starts when the game does and the bill follows it. No stopwatch at the counter, and no arguing over how long a game ran.
Customer Wallet & Credit
Regulars can top up a wallet in advance or run a tab and pay later, up to a limit you set. Every top-up and payment is on a ledger.
Customer Records
See who your regulars are, what they book, how often they come in and what they spend.
Reports
Daily takings, what sold, and how busy each space was. The dashboard compares the period you pick with the one before it.
Pricing
Pricing for vr arcades
$14per VR station, per month
One plan with everything in it. You pay for the VR stations you have, and if you add or close one, the next bill changes with it.
- No setup fee and no contract
- 14 days free, no card needed
FAQ
Questions about playdesk for vr arcades
How much does playdesk cost for vr arcades?
$14 a month for each VR station, with every feature included. A venue with 8 VR stations pays $112 a month. There's no setup fee and no contract, and in some countries the price is lower.
Is VR session time billed automatically?
Yes. Each pod's timer starts with the session and bills by the minute, with pause and resume if a headset needs attention.
Can I set a minimum session length for online bookings?
Yes. Set which start times are allowed and the shortest and longest session customers can book online for your VR pods.
Can customers book VR pods online?
Yes. Customers with an account can book VR pods themselves, and your front desk adds phone bookings and walk-ins to the same calendar. Everyone sees the same availability, and two people can't take the same slot.
Is session time billed automatically?
Yes. The timer starts with the session and bills the time actually played at that space's rate. Paused time isn't charged, and you can set a minimum charge. Nobody needs a stopwatch.
Does it include a point of sale?
Yes. Food, drinks, retail and add-ons go through the same POS and onto the same bill as the session. Kitchen orders show up in a live queue on the kitchen's screen.
Can I try playdesk before paying?
Yes. You get 14 days free, and you don't need a card to start.
More solutions
Other Pod venues we support
Gaming Centers
Gaming center management software for per-minute PC and console billing, prepaid wallets and a snack counter, all on one till.
Gaming Lounges
Gaming lounge management software for PS5, Xbox and PC setups, with timed sessions, food orders sent to the kitchen and one bill per group.
Esports Venues
Esports venue software for booking team blocks of PCs, running tournament nights next to walk-in play, and billing it all from one till.
Simulator Centers
Booking and billing software for golf simulator bays, racing rigs and flight sims, with each bay priced and timed on its own.
Get started
Ready to run your vr arcades on playdesk?
14 days free, and you don't need a card to start.
- Free 14-day trial
- No credit card required
- Cancel anytime