For esports venues
Esports Venue Management Software
Esports venue software for booking team blocks of PCs, running tournament nights next to walk-in play, and billing it all from one till.
playdesk for esports venues
Tournament nights and walk-in play in the same room
Esports venues have a scheduling problem most gaming cafes don't. A Valorant team wants five PCs side by side every Thursday, a school club wants twelve for a Saturday bracket, and walk-ins still expect to find a free seat. In playdesk every PC is a bookable station on one calendar, so the front desk can see which seats are held for the bracket and which are open for walk-ins.
On the night, stations are timed and billed like any other session, or you can sell a tournament entry as an item at the POS. Snacks and drinks go on the same bill, and the daily reports show what an event night brought in compared with a normal Thursday.
Live sessions
3 activeBook several stations for one team on the live calendar.
Before & after
What changes when you switch
The usual headaches at esports venues, and how playdesk deals with each one.
Old way
Team bookings for five PCs in a row kept in a spreadsheet only one person can see.
With playdesk
Book several stations for one team on the live calendar.
Old way
Walk-ins sitting at PCs that were meant to be held for a bracket.
With playdesk
Held stations show as taken, so the front desk doesn't give them away.
Old way
Entry fees collected in cash, separate from everything else sold that night.
With playdesk
Entry fees, snacks and drinks go through the same POS as session time.
Old way
No way to tell whether events actually earn more than a normal night.
With playdesk
Revenue reports by day and by station show what an event night is worth.
What you get
What esports venues use most
Booking Management
Take bookings at the front desk and from customers with an account. Availability takes in your opening hours, your slot rules, other bookings and whatever is being played right now.
Point of Sale
Sell food, drinks and accessories against a running table, court or PC. Each order is linked to the right space, and can be linked to the right player too.
Session Management
The timer starts when the game does and the bill follows it. No stopwatch at the counter, and no arguing over how long a game ran.
Customer Wallet & Credit
Regulars can top up a wallet in advance or run a tab and pay later, up to a limit you set. Every top-up and payment is on a ledger.
Customer Records
See who your regulars are, what they book, how often they come in and what they spend.
Reports
Daily takings, what sold, and how busy each space was. The dashboard compares the period you pick with the one before it.
Pricing
Pricing for esports venues
$14per station, per month
One plan with everything in it. You pay for the stations you have, and if you add or close one, the next bill changes with it.
- No setup fee and no contract
- 14 days free, no card needed
FAQ
Questions about playdesk for esports venues
How much does playdesk cost for esports venues?
$14 a month for each station, with every feature included. A venue with 8 stations pays $112 a month. There's no setup fee and no contract, and in some countries the price is lower.
Can a whole team go on one bill?
Yes. Open one tab for the team and put all five stations on it, plus whatever they order. At the end, pay it as one or split it between the players.
Can I charge an entry fee for a tournament?
Yes. Add the entry fee as an item in the POS and sell it like anything else. It shows up in your sales reports next to session time.
Can customers book esports PCs and team stations online?
Yes. Customers with an account can book esports PCs and team stations themselves, and your front desk adds phone bookings and walk-ins to the same calendar. Everyone sees the same availability, and two people can't take the same slot.
Is session time billed automatically?
Yes. The timer starts with the session and bills the time actually played at that space's rate. Paused time isn't charged, and you can set a minimum charge. Nobody needs a stopwatch.
Does it include a point of sale?
Yes. Food, drinks, retail and add-ons go through the same POS and onto the same bill as the session. Kitchen orders show up in a live queue on the kitchen's screen.
Can I try playdesk before paying?
Yes. You get 14 days free, and you don't need a card to start.
More solutions
Other Pod venues we support
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Gaming Lounges
Gaming lounge management software for PS5, Xbox and PC setups, with timed sessions, food orders sent to the kitchen and one bill per group.
VR Arcades
VR arcade software for pod bookings, per-minute session billing and group bills, so a party of six pays once and splits it their way.
Simulator Centers
Booking and billing software for golf simulator bays, racing rigs and flight sims, with each bay priced and timed on its own.
Get started
Ready to run your esports venues on playdesk?
14 days free, and you don't need a card to start.
- Free 14-day trial
- No credit card required
- Cancel anytime