For gaming centers
Gaming Center Management Software
Gaming center management software for per-minute PC and console billing, prepaid wallets and a snack counter, all on one till.
playdesk for gaming centers
Front desk software for PC and console gaming centers
In a gaming center, time is the product. Someone sits at PC 12 for two hours and forty minutes, grabs an energy drink, and wants to pay out of the balance they topped up last week. playdesk handles that as one session. The timer bills by the minute at that station's rate, the drink goes on the same bill, and the total comes out of their wallet.
Each kind of station can have its own price, so a high-end PC, a PS5 bay and a racing seat don't have to cost the same, and weekday mornings can be cheaper if you want them to be. The reports show which stations earn and which sit idle, hour by hour.
Live sessions
3 activeEvery PC or console has its own timer that bills by the minute from the moment a session starts.
Before & after
What changes when you switch
The usual headaches at gaming centers, and how playdesk deals with each one.
Old way
PC time tracked in a spreadsheet or against the clock on the wall, and players disputing when they started.
With playdesk
Every PC or console has its own timer that bills by the minute from the moment a session starts.
Old way
Cash changing hands for every short session, and a queue at the counter on weekends.
With playdesk
Regulars top up a prepaid wallet and pay for time and snacks from it.
Old way
No clear view of which stations earn and which just take up space.
With playdesk
Revenue and occupancy reports for every station, broken down by hour.
Old way
Tournament nights organized in a group chat and clashing with walk-ins.
With playdesk
Tournament nights go on the same calendar as normal sessions, so the stations are held.
What you get
What gaming centers use most
Booking Management
Take bookings at the front desk and from customers with an account. Availability takes in your opening hours, your slot rules, other bookings and whatever is being played right now.
Point of Sale
Sell food, drinks and accessories against a running table, court or PC. Each order is linked to the right space, and can be linked to the right player too.
Session Management
The timer starts when the game does and the bill follows it. No stopwatch at the counter, and no arguing over how long a game ran.
Customer Wallet & Credit
Regulars can top up a wallet in advance or run a tab and pay later, up to a limit you set. Every top-up and payment is on a ledger.
Customer Records
See who your regulars are, what they book, how often they come in and what they spend.
Reports
Daily takings, what sold, and how busy each space was. The dashboard compares the period you pick with the one before it.
Pricing
Pricing for gaming centers
$14per station, per month
One plan with everything in it. You pay for the stations you have, and if you add or close one, the next bill changes with it.
- No setup fee and no contract
- 14 days free, no card needed
FAQ
Questions about playdesk for gaming centers
How much does playdesk cost for gaming centers?
$14 a month for each station, with every feature included. A venue with 8 stations pays $112 a month. There's no setup fee and no contract, and in some countries the price is lower.
Can regulars prepay instead of paying every visit?
Yes. Customers top up a prepaid wallet and spend it on session time and snacks. Their balance and every top-up and payment are shown on their profile.
Can PCs and consoles have different prices?
Yes. Every station has its own rate, and you can add peak and off-peak prices by time and day. A high-end PC can cost more per hour than a standard one.
Can a group of friends pay separately?
Yes. Put their stations on one bill and split it, or let each player pay for their own station and leave when they're done.
Does playdesk lock and unlock the PCs?
No. playdesk runs the front desk: timers, billing, bookings, the snack counter and the cash drawer. It doesn't install anything on your gaming PCs, so it won't lock a screen when time runs out. If you need that, you'd run it next to a PC lock tool. For consoles, where there's nothing to lock anyway, it covers the whole job.
Can customers book gaming PCs and consoles online?
Yes. Customers with an account can book gaming PCs and consoles themselves, and your front desk adds phone bookings and walk-ins to the same calendar. Everyone sees the same availability, and two people can't take the same slot.
Is session time billed automatically?
Yes. The timer starts with the session and bills the time actually played at that space's rate. Paused time isn't charged, and you can set a minimum charge. Nobody needs a stopwatch.
Does it include a point of sale?
Yes. Food, drinks, retail and add-ons go through the same POS and onto the same bill as the session. Kitchen orders show up in a live queue on the kitchen's screen.
Can I try playdesk before paying?
Yes. You get 14 days free, and you don't need a card to start.
More solutions
Other Pod venues we support
Gaming Lounges
Gaming lounge management software for PS5, Xbox and PC setups, with timed sessions, food orders sent to the kitchen and one bill per group.
Esports Venues
Esports venue software for booking team blocks of PCs, running tournament nights next to walk-in play, and billing it all from one till.
VR Arcades
VR arcade software for pod bookings, per-minute session billing and group bills, so a party of six pays once and splits it their way.
Simulator Centers
Booking and billing software for golf simulator bays, racing rigs and flight sims, with each bay priced and timed on its own.
Get started
Ready to run your gaming centers on playdesk?
14 days free, and you don't need a card to start.
- Free 14-day trial
- No credit card required
- Cancel anytime